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Privacy

Privacy Policy

This privacy statement sets out how Provident Financial Management Services Limited (a company registered in England and Wales under company number 328933) (“Provident”, “we”, “our” or “us”), the operator of the website [insert website details] (the “site”), complies with UK data protection law.
This privacy statement applies to your use of the recruitment services on the site. Provident may update this privacy statement and so you should check it from time to time and always before you submit an application to us to make sure that you are happy with any changes that may have been made (as detailed below).

Privacy

Our aim is to be as clear and open as possible about what we do with your personal data and how we use it. If you apply for a position using the online recruitment services, Provident will use the information you provide (including personal data) for the recruitment purposes outlined in this privacy statement. After the application process is completed we will retain the information you provide (including personal data) for the purpose of maintaining a database of suitable candidates and may contact you about any suitable opportunities in the future.
As the operator of the site, for data protection purposes we control the data you provide in any application for employment with us. In respect of any application for employment with either Provident Personal Credit Limited or Provident Financial plc we process that data on behalf of that company and we will share your data with them in accordance with this privacy policy. That company will thereafter control your personal data.

What Information do we collect and what do we use it for?

You can look through our recruitment site without giving us any personal data.

If you decide to apply for a position via the site we will need to collect and process your personal data, including:
• Name, address and postcode – without this we would not know where to send recruitment information.
• E-mail address – we send a confirmation of your application via email. We may use e-mail or telephone to advise you of similar alternative vacancies unless you have asked us not to. We may also contact you by e-mail if you have only partially completed an application.
• Contact telephone numbers – if there are any problems with your application or we need to clarify anything with you, we need to be able to contact you quickly.
• User name and password – this is to keep your personal data secure and so that you can return to a partially completed application at a later date.
• Your application – this is required so that we may assess you. Such personal data will include details of your skills (including education, professional qualifications and training) and employment history. You should only provide the personal data required by our application template.
• Disability data – any personal data you provide about a disability is sensitive personal data. By providing such sensitive personal data, you agree to allow us to use it for the purposes of making any necessary adjustments if you are invited for interview/assessment, and for monitoring purposes.
• Credit reference checks with a licensed credit reference agency – we are required by law to employ ‘fit and proper persons’. Your credit file provides us with the information to assist us in assessing your fitness to work for an authorised consumer credit business.
• Criminal Records Checks – Some roles may require us to enquire about previous criminal convictions or carry out criminal records checks. If this is necessary we will make you aware of this as early in the recruitment process as possible.
• Other personal data specified during the online application process that is relevant to recruitment.

If your application is successful and you are recruited to work with Provident or another company within its corporate group, we will also require details of referees, your National Insurance number (and any other proof of your right to work in the UK, for example visa or working permits), bank details, date of birth, next of kin and driving licence (if applicable).

Use and disclosure of information

The personal data you provide will be used to:
• Process your application;
• Approach your nominated referees for the purposes of obtaining references;
• Consider you for the position for which you have applied, and subsequent suitable vacancies;
• Make up part of your personnel records if your application is successful (but only to the extent that such information is relevant to your on-going employment);
• Fulfil Provident’s legal obligations
• Internal record keeping;
• Provide general aggregate information (which does not identify individuals) and statistics to help Provident develop its websites and services
• Carry out equal opportunities monitoring (see below)
Please note that we may use service providers to process your information on our behalf but only for the purposes outlined above.

We may, if relevant for the purpose of processing your application, disclose your personal data to any member of our corporate group to be processed solely for the purpose provided.
Where you provide personal data about somebody else, for example, your referees, you should ensure that they have given their consent.

IP addresses

When you visit the site, we may receive your IP address, a unique identifier for your computer or other access device. We do not use your IP address to identify you.

Equality Monitoring

We are required by law to make basic documentation checks on every candidate. Please note that you will be asked to provide documentation of your eligibility to work in the UK if you are invited to attend the next stage of the recruitment process with us. Other personal data (including sensitive personal data), for example, relating to your gender, race or ethnic origin, religion or belief, age bracket, details of any disability and sexual orientation is requested for the purpose of monitoring the effectiveness of our Equal Opportunities policy. This personal data is requested purely for monitoring purposes.

Storage of Data

We will not store your personal data for any longer than is necessary for the purposes for which it was collected or as required by law. However, we may be obliged by law to store your communications and personal data including activity logs and we may need to show details of these to government or authorised officials upon request.

Your rights and removal of your Information

It is your responsibility to ensure that all of the personal data you provide is true and is not misleading, deceptive or inaccurate in any way. If you believe any of the personal data Provident holds about you is incorrect, please log back into your account and amend your record. If at any time after the submission of your application you become unavailable to work, or if you simply change your mind, please log back into your account to withdraw your application. In the event that you are unable to access your account to amend your details or withdraw your application or you do not have an account please contact horecruitment@provident.co.uk
You have a right to access the personal data held about you. To obtain a copy of the personal data we hold about you, please contact us at horecruitment@provident.co.uk
Security

The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the site. Any transmission is at your own risk. Once we receive your personal data, we will use appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and accidental loss, destruction or damage.

Your personal data can only be viewed on-line if you successfully log-in to the site. Our log-in procedure minimises the risk of someone who is not the applicant doing this. You are responsible for keeping your password confidential. We ask you not to share this password with anyone.

Content

The questionnaire you are about to take is based on proprietary software produced by IBM United Kingdom Limited (“IBM”) and/or its partners or subcontractors. Under no condition may the content in this questionnaire be copied, reproduced, or reconstructed in whole, or in part, in any form whatsoever without the express written consent of IBM.

No liability for consequential damages

In no event shall IBM or its suppliers be liable for any damages whatsoever including, without limitation, damages for loss of vocational opportunity arising out of the use of or inability to use this IBM product, even if IBM has been advised about the possibility of such damages.

Contact Questions, comments and any requests regarding this privacy statement are welcomed and should be addressed to Resourcing Team, 1 Godwin Street, Bradford, BD1 2SU

This privacy statement was last updated on 24th April 2014

Privacy Policy

This privacy statement sets out how Provident Financial Management Services Limited (a company registered in England and Wales under company number 328933) (“Provident”, “we”, “our” or “us”), the operator of the website [insert website details] (the “site”), complies with UK data protection law.
This privacy statement applies to your use of the site to search for and apply for a role as a self-employed agent with Provident Personal Credit Limited (“PPC”). Provident may update this privacy statement and so you should check it from time to time and always before you submit an application to us to make sure that you are happy with any changes that may have been made (as detailed below).

Privacy

Our aim is to be as clear and open as possible about what we do with your personal data and how we use it. If you apply for a role as a self employed agent using the site, Provident will use the information you provide (including personal data) for the purposes outlined in this privacy statement. After the application process is completed we will retain the information you provide (including personal data) for the purpose of maintaining a database of potential self employed agents and may contact you about any suitable opportunities in the future.
As the operator of the site, for data protection purposes we control the data you provide in any application using this site. In respect of your application for a role as a self employed agent with PPC we process that data on behalf of PPC and we will share your data with them in accordance with this privacy policy. That company will thereafter control your personal data.

What Information do we collect and what do we use it for?

You can look through the site without giving us any personal data.

If you decide to apply for a role via the site we will need to collect and process your personal data, including:
• Name, address and postcode – without this we would not know where to send recruitment information.
• E-mail address – we send a confirmation of your application via email. We may use e-mail to correspond with you about your application and subsequently to correspond with you regarding your agency if your application is successful.
• Contact telephone numbers – if there are any problems with your application or we need to clarify anything with you, we need to be able to contact you quickly.
• User name and password – this is to keep your personal data secure and so that you can return to a partially completed application at a later date.
• Your application – this is required so that we may assess you. Such personal data will include details of your skills (including education, professional qualifications and training) and employment history. You should only provide the personal data required by our application template.
• Disability data – any personal data you provide about a disability is sensitive personal data. By providing such sensitive personal data, you agree to allow us to use it for the purposes of making any necessary adjustments if you are invited for interview, during Agent ‘Have a Go’ sessions and for monitoring purposes.
• Credit reference checks with a licensed credit reference agency – we are required by law to engage ‘fit and proper persons’ to act on our behalf. Your credit file provides us with the information to assist us in assessing your fitness to work for an authorised consumer credit business.
• Criminal Records Checks – The self employed agent role requires us to enquire about previous criminal convictions or carry out criminal records checks.
• Checks against our customer and risk databases and those of any company within our corporate group– to confirm any customer account activity and to check any links to fraudulent activity against the Company.
• Other personal data specified during the online application process that is relevant to recruitment.

If your application is successful and you are engaged as a self employed agent with PPC we will require documentation from you to perform the post engagement checks referred to above (proof of identity and proof of address) and also details of your referees.

Use and disclosure of information

The personal data you provide will be used to:
• Process your application;
• Approach your nominated referees for the purposes of obtaining references;
• Consider you for the role for which you have applied, and subsequent suitable self employed opportunities;
• Make up part of your agent record if your application is successful (but only to the extent that such information is relevant to your on-going engagement as an agent);
• Fulfil Provident’s legal obligations
• Internal record keeping;
• Provide general aggregate information (which does not identify individuals) and statistics to help Provident develop its websites and services
• Carry out equal opportunities monitoring (see below)
Please note that we may use service providers to process your information on our behalf but only for the purposes outlined above.

We may, if relevant for the purpose of processing your application, disclose your personal data to any member of our corporate group to be processed solely for the purpose provided.
Where you provide personal data about somebody else, for example, your referees, you should ensure that they have given their consent.

IP addresses

When you visit the site, we may receive your IP address, a unique identifier for your computer or other access device. We do not use your IP address to identify you.

Equality Monitoring

Personal data (including sensitive personal data), for example, relating to your gender, race or ethnic origin, religion or belief, age bracket, details of any disability and sexual orientation is requested purely for monitoring purposes.

Storage of Data

We will not store your personal data for any longer than is necessary for the purposes for which it was collected or as required by law. However, we may be obliged by law to store your communications and personal data including activity logs and we may need to show details of these to government or authorised officials upon request.

Your rights and removal of your Information

It is your responsibility to ensure that all of the personal data you provide is true and is not misleading, deceptive or inaccurate in any way. If you believe any of the personal data Provident holds about you is incorrect, please log back into your account and amend your record. If at any time after the submission of your application you change your mind, please log back into your account to withdraw your application. In the event that you are unable to access your account to amend your details or withdraw your application or you do not have an account please contact [details].
You have a right to access the personal data held about you. To obtain a copy of the personal data we hold about you, please contact us at horecruitment@provident.co.uk.
Security

The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the site. Any transmission is at your own risk. Once we receive your personal data, we will use appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and accidental loss, destruction or damage.

Your personal data can only be viewed on-line if you successfully log-in to the site. Our log-in procedure minimises the risk of someone who is not the applicant doing this. You are responsible for keeping your password confidential. We ask you not to share this password with anyone.

Content

The questionnaire you are about to take is based on proprietary software produced by IBM United Kingdom Limited (“IBM”) and/or its partners or subcontractors. Under no condition may the content in this questionnaire be copied, reproduced, or reconstructed in whole, or in part, in any form whatsoever without the express written consent of IBM.

No liability for consequential damages

In no event shall IBM or its suppliers be liable for any damages whatsoever including, without limitation, damages for loss of vocational opportunity arising out of the use of or inability to use this IBM product, even if IBM has been advised about the possibility of such damages.

Contact Questions, comments and any requests regarding this privacy statement are welcomed and should be addressed to Resourcing Team, 1 Godwin Street, Bradford, BD1 2SU

This privacy statement was last updated on 24 April 2014.